CMSC Online Race Registration

CMSC Racing has implemented a new registration process. This process uses an online form for the club Race Chairs to register their racers. The form is tied to an online database where the racers for each club are maintained and all registration information will be stored on the database.

Upon completion of the registration the registration form can be printed to your local printer and saved to the database. You can fill out the registration data in advance but the completed registration can only be submitted during the week prior to the race. The race submission will send an email to the CMSC Racing mailbox and a copy to your email for your records.

Connecting to CMSC Race Registration

The web link for the CMSC Race Registration is http://www.footeware.com/CMSCRace.

You will be provided with a User Name and an initial password to connect to the system. The user name and password are case sensitive so be sure to enter them correctly and click on the Sign In button to log on. If there need to notify you of information about the system or the upcoming race you will see it displayed below the Important Message on the sign on screen.

Main Menu

Your name and club are displayed on the menu screen. This is the screen you will return to if you click on the Menu link at the bottom of the window. Below your club’s name would be any message we had entered specifically for your club.

The navigation for the menu will appear to the left side of the window. The primary application is Race Registration where you select the races and the racers who will be registered for those races.

There is also an Update Your Info selection to update your name, password, phone, and email address. On your first login you should go to this page and select a new password and verify your email address. The phone number is for reference in case we need to contact you regarding a question on your submission.

Update My Info

The Update My Info page contains information specific to your user name. When changing your password if will be not be displayed in the field. You will be required to enter it again in the Verify Password box. If you do not enter the identical password in both boxes it will return you to the password box. You can use the tab key or the mouse to move between boxes on the form.

Please verify that your name and email address is entered correctly as this will be used for submitting your race registration.

Clicking on the Submit button at the bottom will save your changes and return you to the main menu. You do not need to enter a password on this screen. If no new password is entered, your current password will remain unchanged.

Race Registration – Race Selection

The Race Selection page displays the races and allows selection of the races to register for. I have modified the dates of the races as an illustration for testing purposes. By default, the races for the current week will have the Selected box checked. If you check a box for a race that is not currently selected, it will display a checkbox for that race and any other races for that weekend. This is to insure that all submissions include the registration for all races for the weekend.

If you click on a box that has a checkmark, that race and all races for that weekend will be unselected. Selecting a race for a different weekend will also cause any races for a different weekend to be unselected.

The status of each race will be shown in the Status column. Races can have any of the following status values:

• Entered – you have saved registration data that has not been submitted
• Submitted – your registration data has been submitted to the registrar
• Updated – you have changed / saved the data after it was submitted
• Closed – the race will no longer accept registration changes

Racer Registration

I have split the screen image into 2 parts – Racer Registration and Qualifiers.

The Racer Registration page has a column for each race you selected, a column for selecting the racers who are available to work, and a column for any comments for that racer. Each racer who has already qualified for your club will be listed on the form. Any member of the committee will have an * after the name. These racers will not have a Work checkbox as they will already have work assignments.

The racers will appear in sequence by their race class which is in the default order that the classes start. Check the boxes for each race that the racer is to be registered for. For the Bristol Combined race only, all three races will automatically be checked when selecting a racer for any one of the races.

Check the Work box for a racer if that racer is to be assigned for a work assignment by the registrar. If there are any restrictions for this racer or any notes for the registrar regarding the racer you may enter the comments in the Notes box. You can enter up to 250 characters in the Notes field for each racer. The full notes will be displayed when submitting or printing the form.

Below the list of racers a count of the racers selected to be registered for each race and a count of the total workers will be displayed. This count is automatically updated as you select or unselect racers.

Snowboarders will appear at the bottom of the list. There will only be a checkbox for each snowboard race for any snowboarders. For the Bristol Combined races the snowboarder names will not appear. If a racer is both a skier and a snowboarder their name will appear in both the skiing class and the snowboarding class on the form.

Racer Registration – Qualifiers and Notes

Below the totals for registered racers is a section for entering qualifiers and additional notes for the registrar.

For qualifiers you must select the class which they are qualifying in. This is the group the qualifiers race with. AQ qualifiers race with Group I and include the Super Senior Vets class (SSV). CCQ qualifiers race with Group III and include Senior Vets class (SV). SBQ are snowboard qualifiers. Please check the Vet box for any racers who will be qualifying to a vet class.

Enter the qualifier’s full name in the format Last, First. You do not need to enter the SB- in the snowboarder name. Select the sex (Male/Female) of the qualifier and check each race they are to be registered for. The racers who qualify will automatically appear in the list of your club’s racers the week after they have qualified.

Enter any additional comments for the registrar in the Notes box. You can enter up to 2000 characters here. All of the notes will appear on the printed registration and the email to the registrar.

Click on the Save Race Registration to save the data to the database. If you cancel or close the page without clicking on the Save button all of your entries will be lost. The Print button will open your printer dialog box to select the print options but will NOT save the data. There is also a Print button on the Submit page.

Submit Registration

The Submit page is an image of what will be included in the email to the registrar. You may not change any information on this page. It is a confirmation of what was entered on the previous page.

The message that appears at the top and bottom of this form will depend on the date of the race and whether the registration was already submitted. Since you will only be allowed to submit your registration for the current week’s races, you will not see the Submit Race Registration button unless the race is during the current week.

All of your saved data will be stored online so you can enter the data in advance and save the form. Then, during the week of the race, the Submit button will be displayed. When you click the Submit button your registration will be emailed to the registrar and you will receive a copy also.

If you have already submitted your registration and need to make changes, we ask that you call the Race Registrar to let them know you are resubmitting so they can discard the old file before importing the data into the race computer database.

The Print button will open your printer dialog to select the print options. We suggest that you keep a printed copy of the registration form and save the copy of the email for your records.

When you click the Submit Race Registration button you will see the following page indicating your registration has been successfully submitted.

Please contact Larry Foote – thefoote@footeware.com with any problems you have. Please include the exact text of any messages displayed and the last item you selected prior to noticing the problem. If there are racers missing from your club’s list, please contact Beth Skalak – cmscracing@hotmail.com